Tips for Implementing a CMMS in Your Facility

Nowadays, facility managers tend to face more than their fair share of trouble and challenges that come with performing their job. The increase in demand for automated and remote ways to digitally manage complex and heavy machinery isn’t helping. On top of that, they’re stuck between constantly scheduling technicians for emergency repairs and regular maintenance, all while ensuring the roof isn’t leaking and the temperature and humidity levels within the facility are within the accepted range.

Luckily, that’s where Computerized Maintenance Management System (CMMS) software comes in handy. However, similarly to every other facility upgrade, it’s not advised to jump in without research and preparation. You need to consider a few things regarding your facility’s current situation and future aspirations before implementing a CMMS in your facility.

Why Implement a CMMS?

As the name suggests, a CMMS is a digital platform that allows you to automate many tedious and mundane yet crucial aspects of routine maintenance and machinery and equipment care. So, instead of you having to check up on all of your equipment manually, a CMMS can deliver regular reports regarding your machine’s condition and performance. Also, a CMMS can be used to schedule regular maintenance appointments with trusted technicians automatically.

By collecting strategic data on your equipment and machinery, your CMMS generates reports you can use to evaluate the overall performance and return on investment of every one of your facility’s assets.

Identify Opportunities for Improvement

Not only would a fully functioning CMMS software help you evaluate the current worth of your assets, but it also offers a way to improve your current situation by allowing you to utilize data-backed decisions to improve efficiency and performance. For instance, you can look into the quality of the repairs and maintenance your technicians perform and whether it’s redundant or positively impacts every equipment’s return on investment value.

You can also track the rate at which each piece of machinery breaks or malfunctions and compare it to the average in your industry to see how you fare out.

However, not all CMMS programs are designed equal. When looking for a CMMS for your facility, make sure it can track and produce data that will be valuable for your facility’s goals and needs.

Research Different CMMS Programs

CMMS programs are not one size fits all solutions. Several brands and types of CMMS software cater to the needs of a specific industry or facilities of certain sizes and production outputs. Before you commit to a CMMS and spend time, effort, and money implementing it into your facility, make sure it lines up perfectly with your facility’s pain points and offers solutions to the problems you frequently face.

CMMS features vary by vendor. Look for software for scheduling maintenance, gauging assets value and performance, leveraging mobile tools, and recording repair histories. It’s also essential to consider the future vision of your facility in your search criteria. Don’t settle for software that only meets your current needs, but go above and beyond and get something that would last you for years to come as your facility evolves and changes.

Consider Your Budget

Just like other business solutions, using a CMMS incurs additional costs. Carefully research the many options on the market that meet your standards and needs and compare them to one another. At the same time, you should conduct your search with the mindset that a CMMS is an investment and not something you only get to cross off your to-do list.

Several CMMS platforms on the market are relatively affordable, all while offering a wide variety of features. Spend within reason, so your budget isn’t strained, but don’t settle for a cheap option. You don’t want to regret your decision later on.

Take CMMS for a Test Run

Near the end of your search, you’ll probably end up with a few CMMS options from which to choose. But before pulling the trigger and investing in a new CMMS for your facility, check with your vendor to see whether they offer a demo version or a free trial. The more in-tune and prepared you and your team are for this new technology, the easier it will be to integrate it into your current operations and reap the benefits with few drawbacks.

Invest Your Time

Implementing an effective CMMS can save you countless hours and improve your facility’s productivity. However, similarly to how you’d have to invest money into a new CMMS, you also need to invest time into training and implementation. Do your research before selecting a CMMS platform.

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